Next, make sure that every PIC in your itinerary understand the importance of coming on time and proper. Check n re-check. Before U go, don't leave any unfinished jobs in your desk. Finish it or delegate it. Material preparation is an important key, make sure u're fully prepared. Takes the data u need as much as u can. Make some handout mode printout , it allows u learn and u can give it to another meeting participant, esp the bosses. In material prep, ask for help from ur data center or subordinate, don't let the preparation consume too many times.
Make sure your boss understand the importance of ur leave and show him that everything else is under control. Before u go, let anyone else know that u'll be leaving for
Belongings
If u leave for 2 nights, use a backpack. More, use a cabin size traveling bag. Just avoid airplane luggage. Bring your belongings efficiently, u're not moving to another city. Soap & shampoo shouldn't present in your belonging list. I just bring facial foam, perfume, deodorant, and styling wax. Make it tidy.
Never forget your laptop or phone charger kit. Actually, u can ask the host to provide charger, it allow u to travel lighter. I wouldn't recommend to brings food unless u want to give souvenir to the host, it's a smart move. For 2 nights
I'll share the tips of choosing hotel & utilize tour of duty for a holiday in Part II